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Event Venue Payment Cost Clarity
A consultative approach for venue owners who want clear visibility into payment costs, reduced fee leakage, and stronger margins as their business scales.
Most event venue owners never intentionally choose their payment setup — it simply evolves over time as booking tools, invoices, terminals, and online payments get added on.
The result is usually a fragmented system with limited visibility into:
• The true all-in cost of accepting cards
• Where higher-cost transactions are occurring (deposits, split payments, invoices, card-not-present, etc.)
• How processing fees are actually impacting overall margin
PayRight Systems works with independent venues and small venue groups to bring clarity to this part of the business.
Not by pushing a “switch,” but by offering a clear, honest second look at how payments are functioning today.
❋ Pricing DriftDeposits and remaining balances priced at higher effective rates
Common Issues We See in Event Venues
Online invoices and card-not-present transactions quietly increasing costs
❋ System Fragmentation Multiple systems (booking software, invoicing tools, terminals) with no unified visibility
❋ Channel Creep❋ Rate ConfusionLimited understanding of true effective rate beyond “2.9%”
❋ Misaligned Incentives Sometimes the conclusion is: everything looks fine. Payment providers optimized for software revenue, not venue profitability. Other times, we uncover inefficiencies that materially impact profitability without the owner realizing.
Our Approach
PayRight is not a traditional “merchant services sales model.”
Our work with venue operators typically looks like this:
Initial conversation
Understand your current setup, systems, and how payments flow through your business.
Payment cost review
We analyze statements and transaction mix to identify blind spots or unnecessary cost.Findings & options
You receive a clear explanation of what we see — in plain English — and options worth considering.You decide what happens next
Some clients make changes. Others simply value the clarity. There is no pressure either way.
Reconnect with your body and mind as you escape the noise of everyday life.
Day OneArrive & Meet
As everyone arrives, we take time to settle in, get comfortable, and begin connecting with those around us. The journey starts here.
Check-In9:00 – 9:30am
Group Activity11:00am
Lunch Break12:30pm
Creative Workshop2:00pm
Dinner6:30pm
Day TwoSet Intentions & Reflect
Together, we pause to consider our goals, hopes, and direction. This is about aligning with ourselves and with the journey ahead. This is a chance to reconnect with what brought you here—your questions, your hopes, your turning points—and consider how they’ve shifted or deepened.
Check-In9:00 – 9:30am
Group Activity11:00am
Lunch Break12:30pm
Creative Workshop2:00pm
Dinner6:30pm
Day ThreeLook Forward & Wrap Up
We explore the possibilities beyond this moment, making space for growth, action, and forward momentum. As we end our time together, we honor the experience, the growth, and the connections made along the way.
Check-In9:00 – 9:30am
Group Activity11:00am
Lunch Break12:30pm
Creative Workshop2:00pm
Dinner6:30pm
How It Works-
Browse our upcoming events to find the one that feels right for you. We host events year-round in all different locations and climates.
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Sign up and pay all required fees to reserve your spot. If plans change, you can cancel up to 14 days before the retreat start to receive a 50% refund.
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After booking, we'll send you a Welcome Packet with everything you need to know—detailed schedules, packing list recommendations, add-ons to consider, and more.
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We'd recommend booking your transportation to and from the event as soon as possible, to ensure you can arrive without any complications or delays.
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Now all that's left to do is pack your bags and get excited for your new adventure.